Accepting a job is only the first step a job seeker must take to get hired. After that come tons of paperwork that need filling in and that an employer has to provide. Don’t take their word for it and don’t sign anything blind – read everything first. After you’ve signed your job contract, you’ve still got more steps to go through before you can start your job. We’ll tell you about them step-by-step.


The types of paperwork and documents you will have to complete

Your first document will be a personnel questionnaire, the next one will be the PIT-2 form, which is an employee-signed form you need to fill in to start paying advances on your personal income tax, notice of extra expenses (to be filled in if you don’t live in the same city/ town where your job is), consent to having your personal data processed, consent to having your salary transferred into your bank account, and a statement from job seekers who are parents or legal guardians of a child.


Some organizations will also require you to sign their internal documents, such as: non-competition clause, non-disclosure agreements and statements of liability for company assets you might be entrusted with.


Contract signing

The next step is signing a work agreement. If it hasn’t been made in writing, the employer must confirm all the terms and conditions of employment in writing no later than one day prior to the individual starting his job.


Medical exams

An employer must refer an employee for a medical check-up which the latter must undergo prior to starting his job. The employer covers the cost of the check-up. No medical check-up means an employee won’t be allowed to start his job. If an employee possesses a valid certificate of disability, he must provide it to the employer and won’t need to undergo a check-up.


Health & Safety Training

All newhires must undergo Health & Safety Training before starting their jobs. A completed Health & Safety Training is a must for an employee to start in a new job. Health & Safety Training isn’t necessary when an employee starts the same job that he’s performed before for the given employer right before signing a new employment agreement.



An employer must report a given newhire with an employee status to the Social Insurance Fund (Zakład Ubezpieczeń Społecznych - ZUS) within 7 days from hiring and then regularly pay specific insurance contributions e.g. pension, disability, sickness and accident contributions for that specific employee. ZUS will also charge and then cross-charge medical insurance contributions, contributions to the Labor Fund (Fundusz Pracy) , Guaranteed Employee Benefits Fund (Fundusz Gwarantowanych Świadczeń Pracowniczych) and to the Temporary Retirement Fund (Fundusz Emerytur Pomostowych). The above insurance premiums don’t apply to employees hired based on limited duration contracts (umowa zlecenie), who are under 26 years of age and are still in school.